Workforce Management Blog

As much as we would like to trust that our employees are being honest, in the back of our minds we are wondering if they are really being truthful when filling out their time sheets. Whether they are rounding their hours a few minutes in the morning, a few in the afternoon, or signing out a little earlier than scheduled, these minutes can quickly add up, and could end up costing organizations thousands of dollars in payroll costs.

Manual time sheets are very difficult to manage, even more so with the more employees you have … besides, you don’t have time to babysit your employees, especially in a busy working environment.

Avoid all the heartaches that come with manual time sheets by automating your time clocks.  An automated time clock would solve this problem by accurately recording your employee’s time punches, and automating your rules and regulations resulting in a precise payroll process.

From swipe cards, NFC, RFID, Fingerprint, Hand Readers, Bar Code readers etc, there are several different time clocks to choose from to meet the specific needs of your business.

Organizations use biometric readers when they are concerned that employees are clocking in for their friends who are late, leaving early, absent, or not even scheduled to work that day. By using hand scanners or fingerprint clocks you can eliminate this risk of buddy punching and save your company unnecessary operational costs.

Not only does the company benefit from an automated time clock system, but the employees benefit too:

• Employees know that their hours are recorded accurately for correct pay
• There are no timesheets / paper work to fill in (less time consuming)
• Employees can access their time punch data online (request absences, book vacation time, check work schedules and more)

Most companies that integrate an automated time clock system see an ROI within a few months!

Visit our website to find out more about how your company and implement an automated biometric time clock!

Living in such a fast paced society, technology is ever changing. With developments such as ATM machines, self checkout registers, and online shopping, technology has always been evolving to make our lives better and easier. This statement can be said for all business industries, as well as in our everyday lives.

For the human resources industry in specific, HR technology is used to attract, hire, retain and maintain talent, support workforce administration, and optimize workforce management. The goal from automating the following functions is to help managers work faster and more efficiently. HR technology is used by managers, employees, HR professionals, IT and operations departments all in different ways to improve the way they do business.

Implementing HR technology within an organization enables managers to gather, collect, and deliver information, as well as communicate with employees more easily and efficiently. Automating certain business processes can greatly reduce the amount of administrative work and allow managers to focus more of their time and energy on managing their workforce. HR technology also provides managers with the necessary decision making tools to allow them to make more effective HR-related decisions.

Achieving a strong relationship between HR and technology can help companies achieve the following key objectives.

1. Strategic alignment with the business objectives
2. Business intelligence – providing users with up to date, relevant data and reports
3. Effectiveness and efficiency – changing how HR work is performed by reducing lead times, costs, and service levels.

Overall, HR technology provides managers with decision making tools to help manage costs and enables them to reduce the time spent on administrative and legal compliance work, while maintaining an efficient and effective workforce to deliver quality service.

A Time and Attendance System is an essential form of technology that can be used in numerous industries and companies. To learn more about these systems and how they can benefit your company, continue to our website.

Efficiency-Productivity… Productivity-Efficiency. Without a doubt, these two words seem to be the workplace clichés of choice all over the world nowadays. If it’s not efficient or productive toss it—or him/her—out the door.

There’s a reason for that. As Paul J Meyer says,

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.”

Interested in growing your business?

Every company, no matter what industry can relate to their workplace becoming increasingly fast-paced and competitive. If companies want a chance of growing their business they need to ensure that they are managing their operation efficiently and productively.

The ultimate goal for companies of all sizes is to generate profit. That’s why with the right time and attendance system you will have the ability to manage your business both efficiently and productively, to contribute to your bottom line. When these two standards are implemented, growth is inevitable.

How can a Time and Attendance System Help grow your Business?

• Save 2-5% on your annual payroll costs by automating your  time and attendance
• Concentrate your efforts on what you NEED to do rather than HOW by eliminating time consuming administrative work
• Accurately monitor your employee work hours and schedule to reduce total payroll processing time and better manage your workforce
• Implementing biometric or fingerprint terminals to eliminate the risk of time fraud or “buddy punching”
• Have peace of mind with full system security and audit-trail reporting

Efficiency-Productivity… Productivity-Efficiency. Sounds good, doesn’t it?

Time and Attendance systems make efficiency and productivity easy to achieve to help grow your business.

To learn more about time and attendance and how it can benefit your company, please continue to our website.

Wouldn’t everyone want an efficient, cost-effective way to manage their workforce?

Well maybe it’s time to start thinking about automating your time and attendance system. So now that you are thinking about implementing a time and attendance system, where do you even start? How do you know which system has the right capabilities to meet the specific needs of your organization, and if it’s the best solution for you?

Before you make your final decision, let’s take a minute to consider these 5 time and attendance “do’s and don’ts”

Don’t

• Make payroll and scheduling more complicated than they need to be
• Settle for inaccurate time and attendance records any longer
• Waste any more money on payroll errors and processing time
• Waste any more paper with paper time cards when you can go digital
• Assume that all your employees are accurately and honestly recording their work hours.

Do

• Optimize your ability to manage efficiently
• Reduce unnecessary workload
• Eliminate costly payroll errors
• Eliminate the risk of unauthorized absences and “buddy punching”
• Have peace of mind

Think about automating your time and attendance system, and see how you can better manage your workforce – while saving your company money.

Learn more about automating your time and attendance at our website.

With smaller organizations, they have a limited amount of resources and limited budget, so when they are shopping around for a time and attendance solution, typically, the first thing they look for is an out of the box solution.

If organizations are only looking for a system that tracks when employees punch in and out of work, then an out of the box solution would be great for their particular environment.  If they are not concerned with calculating complicated pay rules, reporting, or customization, then this would be the perfect solution to their organizational needs.

BUT If you are looking for something that that will save your company the most amount of operational costs, while improving the way you manage your workforce, maybe it’s time to start thinking about an automated your time and attendance system.

For most people, when shopping for any type of product or service, we look for the best price possible. Therefore, with many companies, it is understandable that they would be attracted to the small sticker price on an out of a box solution. But don’t be fooled into thinking that all time and attendance systems are the same. Whether you are only interested in tracking punches or calculating complicated pay rules, reporting, or customization, time and attendance solutions should be customized to meet your organizations specific needs.

When the time has come for your organization to start looking for a time and attendance solution, it would be highly beneficial to request a demo, or better yet… have someone come to your location to show you exactly how it will work at your organization. It is best to going in knowing what problems within the organization you are looking to solve, and get educated on the different time and attendance solutions available to you. By doing so, it will save in the long run, believe me!

Learn more about automated time and attendance solutions at our website.