Workforce Management Blog

In a world of evolving technology, biometric systems are really making a mark in security. For those of you who are unfamiliar with biometrics, it is basically technology that recognizes a specific feature on an individual to confirm the person’s identity. These features can range from an individual’s fingerprint, to their retina.

Biometrics were once seen as a cutting edge, revolutionary technological advancement, but the use of biometrics is becoming more and more common – as well as more and more important. The technology is often used for security purposes, but can also be transferred to daily activity in the world of commerce.

Using an automated, biometric system to track employee Time & Attendance is beneficial to organizations in a number of ways. Utilizing this technology allows companies to:

1. Reduce payroll costs by 2-5%
2. Eliminate the risk of “buddy punching”
3. Reduce administrative errors and time spent calculating employee hours

Biometric technology is the ideal solution for busy work environments, allowing managers to ensure that individuals are working for their scheduled hours.

On top of all these benefits, installing a biometric solution guarantees a high return on investment. Implementing this technology does have higher initial costs, but provides companies with a stronger ROI than a standard time clock would.

Automating your Time & Attendance system by implementing a biometric solution is becoming the most effective alternative, and can provide savings all across the organizational chart.

Visit our website to find out more about biometric systems.

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As much as we would like to trust that our employees are being honest, in the back of our minds we are wondering if they are really being truthful when filling out their time sheets. Whether they are rounding their hours a few minutes in the morning, a few in the afternoon, or signing out a little earlier than scheduled, these minutes can quickly add up, and could end up costing organizations thousands of dollars in payroll costs.

Manual time sheets are very difficult to manage, even more so with the more employees you have … besides, you don’t have time to babysit your employees, especially in a busy working environment.

Avoid all the heartaches that come with manual time sheets by automating your time clocks.  An automated time clock would solve this problem by accurately recording your employee’s time punches, and automating your rules and regulations resulting in a precise payroll process.

From swipe cards, NFC, RFID, Fingerprint, Hand Readers, Bar Code readers etc, there are several different time clocks to choose from to meet the specific needs of your business.

Organizations use biometric readers when they are concerned that employees are clocking in for their friends who are late, leaving early, absent, or not even scheduled to work that day. By using hand scanners or fingerprint clocks you can eliminate this risk of buddy punching and save your company unnecessary operational costs.

Not only does the company benefit from an automated time clock system, but the employees benefit too:

• Employees know that their hours are recorded accurately for correct pay
• There are no timesheets / paper work to fill in (less time consuming)
• Employees can access their time punch data online (request absences, book vacation time, check work schedules and more)

Most companies that integrate an automated time clock system see an ROI within a few months!

Visit our website to find out more about how your company and implement an automated biometric time clock!

It’s amazing how many companies are still using the classic punch clock to record employee’s working hours. As technology is continuously evolving, maybe it’s time to upgrade to an automated time and attendance solution!

Now as technology has progressed, solutions are available to allow companies to automate their time and attendance, absence planning, access control, scheduling, benefit accruals and more!

Companies are usually very apprehensive about adapting to new technology, and very often come up with many reasons as to why automated solutions are not for them. Their company is too small, they like the control, or they are used to the current method for tracking their employees.

Small companies: The great thing about time and attendance is its wide range of solutions available to companies. No matter the size of the company, with the proper time and attendance system, you can find customized solutions to meet your specific company’s needs. Companies of all sizes are able to realize incredible ROI.

Control: With the right time and attendance system,  users have even more control over their time and attendance practices to help them manage your workforce effectively, while eliminating human error caused by manually entering in data!

Maybe it’s time say goodbye to the old punch clock and hello to something like this:

Visit our website to find out more information about biometric clocks and more time and attendance solutions!

What is one thing you can do to improve and simplify workforce management?

At some point in history, someone asked them self the same thing…and then decided to do something about it.

Let’s reflect on the past for a moment…

For over a century, time clocks have been used to help employers track the hours an employee worked. Willard Bundy, a jeweller from New York, invented the first time clock in 1888, which was supposed to eliminate the need for time keepers and watchmen, whose laborious task was to ensure that workers were diligent in performing their work.

Although these time clocks offered a semi-automated way of tracking employee hours, it was still necessary for the employer to manually add up the time cards and calculate wages…which was quite a time-consuming task.

In the 1990s, time clocks progressed from mechanical systems to electronic time and attendance systems. Depending on the system being used, the employee might need to enter what should be recorded. This could be “punching in”, “punching out”, lunch breaks, reasons for leaving early, or any other type of information the employer requires. These systems protected a company from payroll fraud and provided both the employer and employees with confidence in the accuracy of their wage payments. It has also been estimated that companies saved up to 5% in payroll costs by not tracking time manually.

Today, biometric technology is being used to revolutionize workforce management. These systems, which scan the employee’s finger or hand as they clock in, help to eliminate fraud such as “buddy punching.” Buddy punching is when an employee gets his or her friend to clock them in when they are not working, which results in unnecessary operational costs.

So, what is one thing you can do to improve and simplify workforce management?

Begin using a biometric time clock system and discover how easy it can be to manage your workforce well…and save money in the process! Implementing an automated time clock system will save companies time and money by:

• Reducing total payroll processing time
• Eliminating costs associated with paper timecards
• Eliminating the risks of employee buddy punching or time fraud

We’ve come a long way since 1888, and all it took was one man with a vision to get us on track towards a well-managed workforce. Continue to TimeTECH’s website to learn more about biometric time clocks and how YOUR company can improve its workforce management!

As companies look to better manage labour costs and improve operational efficiencies, automating time and attendance management is a key area for direct savings. Although more and more companies have began moving in the direction of automating some of their payroll functions, they are still faced with the challenge of eliminating the risk of buddy punching.  In fact, three out of four companies experience losses from buddy punching.

If employees believe that the system they are using is reliable and accurate, they will be far less likely to attempt buddy punching or other fraud. Deploying biometrics virtually eliminates payroll errors associated with buddy punching since it requires the employee to physically be there to clock in and out of work. By doing so, companies can realize significant returns by reducing the cost of payroll. Biometrics can also eliminate the need for paper-based or badge-based systems and its associated maintenance costs, and overall improve efficiency.

Depending on the number of employees, facilities, and work schedules involved, the scale of potential returns from implementing biometrics can vary. On average when implemented successfully, companies using biometrics can deliver a payback in fewer than 9 months. That is return on investment (ROI) within the first year of purchase.

The ROI will also depend on the adoption process, and ease (and cost) of development. With biometric terminals, ROI can be realized by both the employees and company as a whole. At the enterprise/end-user level, improved accuracy of data collection, elimination of manual entries and printed cards, and the added integrity of biometric records dramatically increase the confidence that the correct employees are on site. ROI can be realized in reduced supervisory and monitoring time and improve the employee-supervisor relationship. This allows managers to focus their efforts on achieving an effective workforce instead of constantly worrying about their employees and time consuming administrative tasks. With biometric time and attendance terminals, it is estimated that 2 to 5% of payroll can be cut, which can save companies thousands of dollars.

For a quick estimation on how much your company can be saving by automating your workforce, click on our ROI calculator at www.askjimmy.ca. Learn more about biometrics at our website.